- Federal Personal Information Protection and Electronic Documents Act (PIPEDA) applies to a federal work, undertaking or business (FWUB)
- Personal Information Protection Act (Alberta) (PIPA) applies to Alberta private sector organizations, business and in some instances, non-profit organizations
- Other Provincial privacy legislation, depending on the jurisdiction of the organization.
SchoolEngage is committed to protecting the privacy of individuals documented in information managed on behalf of Clients and its employees. To that end, SchoolEngage has implemented a privacy program to meet the following privacy goals:
SchoolEngage is responsible for protecting the confidentiality of personal information in its custody or under its control in compliance with the applicable federal or provincial legislation.
SchoolEngage has identified and designated a Privacy Officer to be responsible for implementing the privacy program and ensuring compliance with legislation.
SchoolEngage develops and follows privacy and security policies and practices that are compliant with legislation. Such policies and practices are publicly available upon request.
SchoolEngage collects personal information only for authorized purposes, and collects the least amount of personal information with the highest degree of anonymity required for the authorized purpose.
When collecting personal information directly from an individual, the individual is informed of the purpose for which the information is collected, the legal authority for the collection, and the title, business address and telephone number of the person who can answer questions about the collection.
Personal information is only used and disclosed in accordance with the purpose for which it was collected, unless alternate use or disclosure is authorized or required by law, or with the knowledge and consent of the subject individual.
SchoolEngage makes all reasonable efforts to ensure that personal information collected, used, or disclosed by or on behalf of SchoolEngage is accurate and complete.
SchoolEngage protects personal information in its custody or control by deploying security measures and practices to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal, or destruction. SchoolEngage staff are provided with training and resources to ensure they perform their roles in accordance with FOIP requirements and SchoolEngage policy. Failure to comply with SchoolEngage information privacy and security policies and procedures may result in disciplinary action, up to and including termination of employment or contract. Individuals may also be subject to prosecution for the contravention of any law.
Individuals have a right to access information that SchoolEngage holds about them. Access is subject only to limited and specific exceptions. Individuals who believe there is an error or omission in their personal information have a right to request correction or amendment of the information.
Individuals are encouraged to bring any concerns or issues regarding privacy to the Privacy Officer for discussion and response. Individuals may contact the Privacy Commissioner within the relevant jurisdiction to review or investigate a response to the individual’s access to information request or a request for correction, or about any policies or practices that they feel are not in compliance with the applicable legislative requirements.
16.2 If, in the course of carrying out the work of the Agreement, the Licensor collects Personal Information, Licensor will comply with all directions of Licensee before starting to collect it.
16.3 Licensor will take every reasonable precaution to ensure the protection of Personal Information and personal privacy. Licensor will ensure that only those employees or agents of Licensor who are required to have access to or collect Personal Information for the purposes of providing the services required under the Agreement, are permitted access to that Personal Information.
16.4 The purpose for collecting Personal Information about Licensor in this Agreement is to enable Licensee to ensure the accuracy and reliability of, and to enable Licensee to evaluate, the Licensor’s work under this Agreement and for other programs administered by Licensee. The authority for this collection is FOIP. Licensor may contact a representative of Licensee if the Licensor has any questions about the collection of information pursuant to this Agreement.
16.5 The terms of this Agreement, including the name of Licensor, amount of fees charged under the Agreement, term of the Agreement and details of the work to be completed under this Agreement, may be subject to disclosure under FOIP. Similarly, all reports, studies and financial records created as a result of this Agreement may be subject to disclosure under FOIP.
16.6 Licensor consents to the use and disclosure by Licensee of information about this Agreement including information created directly or indirectly in performing this Agreement.
16.7 Any individual signing this Agreement consents to the use and disclosure by Licensee of any Personal Information about that individual contained in this Agreement or any record created in the performance of this Agreement.